Important documents for your HR department

Mid to large-sized companies are made up of a lot of people. It’s important that businesses can manage all of these people – and this is where the Human Resources (HR) department comes in.

HR has numerous responsibilities such as recruitment, training and development, investigating disciplinary incidents and much more. It is essential that HR document all of their actions and keep accurate records. Here are some important documents for your HR department.

Documents related to pay and working hours

Your business needs to have accurate records on pay and working hours. The HR department should have access to employee contracts, pay stubs and attendance records. The reason for this is so that you can show full compliance with contracts, working hour laws and minimum wage requirements. Failure to keep documentation in these areas can result in wage and hour claims.

Documents related to job performance

It is also important for your HR department to document the performance of your employees. When an employee performs well, this should be noted. At the same time, if an employee has to be disciplined, accurate records of this should be kept.

There are several reasons for this. Firstly, it is always good to know who your top performers are and who could improve. This means that promotions and pay raises can be given on merit, which helps you to avoid discrimination claims.

Having documentation on disciplinary measures is also extremely useful for legal reasons. If you need to terminate an employee, you can show this was for good cause and not discriminatory reasons. This helps you to avoid wrongful termination claims.

We help businesses with all issues related to employment and HR. Feel free to contact us today to book a consultation.